Office Administrator

Overview

Office Manager

This role will include the control of all administrative matters of the Branch, including, but not limited to:

• Assist the CEO in his social and administrative duties.
• Reception and coordination of visitors to office; registration with Building Reception; attend to visitors needs and later rearrangement of meeting rooms.
• In charge of courier, mail and messenger operations.
• Ensure that all services received are adequate and up to the agreed internal standards.
• Main receiver of telephone calls. Will receive forwarded calls from selected employees.
• Coordination of Meeting Rooms.
• Control and ordering of Office Supplies including coffee, etc. Maintain control of inventories, anticipating reorders.
• Control and order of transportation (black cars)
• Liaison with hotels for Head Office reservations.
• Attend Concierge Service needs.
• Control of bank’s cleaning personnel, ensuring that premises in general are kept clean and organized. Loading of dishwasher at the end of the day.
• Administration of some of the contracts of the Bank, to be defined.
• Relationship with the Building Administration.
• Organization of remote storage facilities, maintaining a control of external files.

Human Resources Representative

• While the main payroll administrative duties are outsourced to Paychex, there are several day to day controls that need to be managed in house, including:
• Maintenance of confidential Employee Files
• Completion of requirement documentation upon entry of new employees.
• Vacation and similar controls per employee.
• Coordination with Head Office Human Resources.